Never Miss Another New Patient Call.
Kairos answers every call 24/7, captures intake and insurance information, and books patients using your real dental scheduling rules. Purpose-built for dental and orthodontic clinics.
First month free · We handle the setup.
KairosGood Morning, Dr. Chen
Monday, Feb 16 · 14 appointments today
Calls Answered
New Patients
Intake Complete
Chair Utilization
Today's Schedule
Sarah M.
Crown Prep · 90 min
James K.
Cleaning · 45 min
New Patient
Ortho Consult · 60 min
Maria L.
Filling · 30 min
David R.
Extraction · 60 min
Intake Status
Completion Rate
The Problem
Your front desk is overwhelmed. Your phones are ringing. No one's picking up.
Dental front desks are expected to answer inbound calls, verify insurance, determine procedure type, navigate provider-specific scheduling rules, and document everything, often at the same time. Meanwhile, scheduling requires procedure-aware constraints that no generic tool understands.
The result? Missed calls, lost new patients, wasted chair capacity, and staff burnout. Kairos closes the gap.
of patient calls go unanswered
hours/week spent on administrative tasks
disconnected tools per practice
of new patients lost from missed calls
Features
Everything your front desk needs. Automated.
From the first ring to a fully booked chair, Kairos handles patient access end to end, using your clinic's real rules.
24/7 Call Handling & Triage
Every call answered, triaged, and routed instantly.
Incoming Call
(512) 555-0147 · Just now
Rule-Based Scheduling
Procedure-aware booking with real chair constraints.
New Patient Intake
Secure intake links sent automatically before the visit.
Full Name
Sarah Mitchell
Date of Birth
03/15/1988
Reason for Visit
Tooth pain, lower right
Insurance & Prior Auth
Eligibility and authorization: captured before the visit.
Automated Texts & Reminders
Confirmations, reminders, and smart follow-ups, on autopilot.
Healthcare-Grade Security
Your patients' data is protected at every layer.
HIPAA Compliant
Built for healthcare from day one
BAA Included
Signed with every practice
End-to-End Encryption
Data encrypted in transit and at rest
SOC 2 Type II
Certification in progress
How It Works
Up and running in three steps
Connect
Integrate Kairos with your existing dental system (Dentrix, Eaglesoft, or Open Dental) in minutes. No data migration, no disruption.
Configure
Encode your scheduling rules, procedure durations, chair constraints, and intake flows. Kairos learns how your practice actually runs.
Run
Kairos answers calls 24/7, captures intake, and books appointments using your rules. Your staff focuses on the patients in the chair.
FAQ
Common questions
From the Field
What Dental Professionals Tell Us
“When someone calls and you miss that call, you've missed a potential patient. There needs to be something that never misses a call and gives you the key information upfront: insurance, scheduling, all of it.”
“What if there was an AI assistant to take calls, capture the relevant info, and handle it with the right tone? That's the gap we feel every single day at the front desk.”
Joseph Ryan
Orthodontist
“It takes up to an hour per person just to verify insurance. The information online isn't always accurate, and there are too many plans to keep up with. There's no real transparency from the insurance side.”
Proven in competition, backed by top programs
Competitions
Accelerators & Backed By
Ready to stop losing new patients
to missed calls?
Join the dental practices that answer every call, book every patient, and never let revenue walk out the door.
First month free · We handle the setup.